Direct Reports:
Management Accountant
Donor Accountant
Liaises with:
Internally – Country Director, Budget Holders, Programme Managers & Programme Support Unit
Externally – Bank, suppliers, Government Agencies, Auditors etc
Job Location: Nairobi
Contract Details:
Fixed Term Contract
Starting Salary Kes 283,143
Medical Insurance Cover (Principal and Two Dependants)
Life Assurance Cover
Personal Accident Cover
Pension

Job Summary:
The incumbent will assist the Country Financial Controller in the day to day operation of the finance department, donor management, reporting, budgets, controls and staff capacity building. S/he will ensure that all financial data are accurately captured in the Concern financial system while all relevant financial compliance and audit requirements are adhered to. The incumbent will provide support & guidance on donor compliance and budget monitoring issues to senior managers and budget holders. S/he will oversee the completion and distribution of Kenya management accounts to budget holders as per agreed schedule. S/he will also prepare draft Financial Report Package (FRP), budget and budget revisions for review by the Country Financial Controller as per Concern’s cycle.

Main Duties & Responsibilities:
Budgets and Budget Revisions
• Ensure timely submission of budgets from budget holders and undertake review of draft budgets to confirm that it reflects as accurately as possible the financial impact of proposed activities
• Assist in consolidating the budget data received from budget holders into the standard budget pack.
• Prepare the budget data in a manner ready to be imported in to the Concern system and thereafter import the budget data into the system in consultation with the CFC.
• Generate budget codes based on approved budgets
• Ensure appropriate documentation and filing of all budget information exists.
Financial Reporting Pack (FRP) and Management Accounts
• Assist the CFC during Financial Report Pack (FRP) preparations by taking a lead role and producing a draft report for review by the CFC
• Assist in addressing FRP review feedback from HQ
• Ensure appropriate filing and documentation of all financial reports Undertake periodical joint review (at least quarterly) of management accounts with budget holders based on agreed upon arrangements
Donor Grants Management (Budgeting, Reporting, Filing)
• Ensure all relevant donor guidelines, policies, circulars and procedures are readily available, streamlined, complied with during both planning, implementation and closeout of grants.
• Review draft donor reports before submission to CFC and budget holders
• Review and amend the final donor reports line with specific donor guidelines and based on the CFC and budget holders’ feedback.
• Liaise with Programme Managers/Coordinators and prepare/ update a schedule of all reports to be submitted during the year.
• Ensure that donor report are submitted as per in-country and Dublin guidelines
• Ensure that donor reports tie back to the general ledger and donor budgets before submission of report to donor/HQ
• Participate in periodic joint review of donor reports with budget holders based on agreed upon arrangements
• Maintain and update timetable of in-country income and track receipt of all income due from donors
• Liaise with Programme Managers/Coordinators and prepare/update schedules of new donor budgets to be submitted during the year and ensure that all proposal budgets are submitted as per in-country and Dublin guidelines
• Perform budget eligibility tests against donor guidelines/requirements during new budget development
• Represent finance team in new proposal/budget development process
• Ensure an appropriate system of filing and documentation for donor budgets and reports is in place
• Identify key issues affecting the performance of the finance department and share ideas for improvement with the CFC
Management of Staff
• Manage direct reports to ensure development of performance objectives and delivery of results
• Coaching and mentoring finance staff for professional growth and development
• Provide induction on finance for new staff joining the origination and maintain up- to- date finance induction package
• Participate in facilitating/organizing training for finance and non-finance managers in consultation with the CFC
Other Duties
• As a line manager to Senior Finance Officers, conduct PDR and coordinate their leave and training plans.
• Assist in the management of audit (internal and external) processes.
• Pay regular supervisory field visits
• When requested, represent the Finance Department when dealing with external organizations (e.g. Government/ legal/ suppliers/bank etc.)
• Any other duties which may from time to time be requested by the Country Financial Controller, including where heavy workload arises to cover for other Finance Officer in case of illness, annual leave or other absences.
• Maintain good communications and ensure that all information is shared within the team.
Important
• Ensuring the non-disclosure of any information acquired in the course of duty, relating to the practices and business of Concern Worldwide, to any other person or Organization except in normal execution of the above duties
• Ensuring strict guardianship and security of financial data and documents at all times, including secure storage, accurate & complete filing and limiting access to the finance office to authorized personnel only
• Ensuring strict adherence to Concern Kenya Financial Procedures and Fraud Policy and remaining within the boundaries of these policies at all times
• Ensuring, along with all staff, that all activities are implemented and managed in a transparent participatory manner and in line with Concern Worldwide policies and procedures
Job Specification:
• A degree in Commerce, Finance, Accounting or other relevant field
• CPA (K), ACCA, CIA or relevant professional certification
• At least seven (7) years’ experience, with at last three (3) years in a supervisory or managerial role, in an international NGO that works with and through partners. Experience in audit and compliance is essential.
• Knowledge of international donors’ (e.g. DFID, ECHO, USAID/OFDA, UNICEF etc.) rules and standard tools while budgeting, spending and reporting.
• Proficient in computer software applications including at least one accounting/financial software, preferably Microsoft Great Plains (MGP), Word and Excel
• Confidentiality, integrity, accountability and attention to detail
• Strong communication, interpersonal, organization and planning skills
• Fluent in both spoken and written English and Kiswahili.
Disclaimer Clause:
This job description is not exhaustive and may be revised by the Line Manager from time to time.

HOW TO APPLY:
Interested candidates, who meet the above requirements, should send their CV and cover letter to nairobi.hr@concern.net with the subject of the email as ‘Assistant Country Financial Controller’.
The closing date for applications is Sunday, 15th October 2017.
Each application should include three (3) referees who can validate technical expertise.
Only short-listed candidates will be contacted for interview.
Concern has a Programme Participant Protection Policy and Concern Code of Conduct which has been developed to ensure the maximum protection of programme participants, especially beneficiaries, from abuse and exploitation, and to clarify the responsibilities of Concern staff, partner organisations, and anyone engaged by Concern or visiting our programmes, and the standards of behaviour expected of them. In this context all Concern staff has a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct of their work in accordance with Concern’s core values and mission.
Any candidate offered a job with Concern will be expected to sign the Programme Participant Protection Policy and Concern Code of Conduct as an appendix to their contract of employment. By signing the Programme Participant Protection Policy and the Concern Code of Conduct candidates demonstrate they have understood its content and agree to conduct themselves in accordance with the provisions of this document.
Any breach of the Programme Participant Protection Policy and Concern Code of Conduct by employees of Concern during the course of their employment will result in disciplinary action up to, and including, dismissal
‘Concern’ is the trading name of ‘Concern Worldwide’, a company limited by guarantee, registered number 39647; registered charity number CHY 5745, registered in Ireland, registered address is 52-55 Lower Camden Street, Dublin 2, Ireland.
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