Duty Station: Kakuma Refugee Camp with field visits to the Kalobeyei Settlement Site
Job Summary: To build the capacity of AAHI livelihood project staff by providing agricultural technical advice.
S/He will be responsible to ensure that the approaches used during implementation are accurate and effective, conforming to the global best practice while staying relevant to the context of the project.
Duties & Responsibilities
To provide advice regarding Livelihood programme issues and enhance program strategy & policy development and compliance so that AAHI and UNHCR mission and vision is enhanced at both Kakuma Refugee Camp and the Kalobeyei Settlement Site.
Be directly involved in the implementation of proposed initiatives.
Keep the Program Manager (PM) informed on progress of the various initiatives, monitoring their progress and ensuring that they remain relevant and appreciated by the beneficiaries.
Be responsible for ensuring that the livelihoods’
Interventions are effective in terms of creating self-reliance in the PoC mind set and that activities undertaken are profitable and sustainable in the life of PoC.
Ensure that the social economic and skills of new PoC are captured in basic PoC data.
Ensure that new PoC receive life skills and financial literacy induction process that prepares them for self-reliance during their stay in the camp.
Plan for a target number of PoC to receive relevant training to deepen their involvement in livelihood activities in the camp.
Be responsible for proper collection, storage and dissemination of data on PoC economic activities, clearly identifying gaps and instituting interventions to fill the gaps in PoC knowledge, attitude and practice in livelihoods and self-reliance.
Develop and supervise the implementation of a capacity building program to meet the identified PoC gaps.
Ensure that UNHCR and other partners stay informed about progress and ensure continued support and buy-in from all stakeholders if any changes are envisaged.
The Project Officer, Agriculture, will supervise, liaise closely with and ensure effectiveness of the officer in charge of Kalobeyei agricultural field operations to ensure that all the activities are coordinated and in sync with each other to ensure alignment with the overall goal of the project.
As an expert in his/her field, the Project Officer, Agriculture will ensure that the Kalobeyei field officers have the space and freedom to operate and that they keep to the agreed targets over the project period.
Expected Outcomes
Conceptualization, innovation, planning and management of the livelihood project as well as the transfer of knowledge and skills.
Prepare the necessary reports as per UNHCR guidelines and handle reporting requirement in a timely manner.
Formulation, development and planning of programme goals and objectives of the livelihoods program.
Work closely with the Business Development Officer on material and strategies to support the programme.
Provide information and support to the Livelihood Community Mobiliser.
Monthly work (action) plans for the program, ensuring objectives and targets are achieved.
To promote communication between all the stakeholders in order to encourage the sharing of information and continual development and improvement of the livelihoods service i.e. promoting professional learning and development as well as seeking to encourage a unity of vision and purpose among the PoC.
To provide input to proposals and reporting that relates to livelihoods as and when requested by the Project Manager and the Kenya Country Program Director.
Offer of advice and support to livelihoods program in line with the vision and mission of AAHI and UNHCR.
Perform any other functions deemed necessary or as delegated by the supervisor in order to meet the level of services in the organization
Personal Specifications
Qualifications
University degree preferred in Agricultural Economics, Agro-Enterprise, Rural Development, Business Administration, or a closely related field.
Possess proven practical knowledge of the program development cycle and design and management qualities.
Demonstrated strengths in relationship management; able to work with diverse groups of people in multicultural, team-oriented environment;
Skilled in influencing and obtaining cooperation of individuals;
Able to manage relationships to achieve results.
Desirable Skills
UNHCR Field experience.
Knowledge and exposure to the social and cultural values of the region concerned.
Proficiency in local language(s).
Skilled in influencing and obtaining cooperation of individuals not under supervisory control; able to manage long-distance relationships to achieve results
Additional Skills & Competences
Communication skills (written and spoken)
Organisational and managerial skills
ICT speciality (email, Spread-sheets, MS-word, Databases, job-related software, etc.)
Team-work andLiaises with: Finance Manager AAH-I, Senior Program Officer, Administration Officer AAH-I, Admin Assistant AAH Kenya
Duty Station: Kakuma Refugee Camp
Job Summary: To ensure all financial and admin processes are functioning effectively and efficiently.
S/he will plan, execute and evaluate all activities of financial management of the logistics’ project financial and accounting processes in the field location and be responsible for creating, reviewing, updating and enforcing compliance of the project’s financial policies and procedures.
Duties & Responsibilities
Prepare, examine, and analyze accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformance to reporting, cost control and procedural standards.
Oversee all admin and procurement duties of the programme
Support the development and analysis of budgets, preparing periodic reports that compare budgeted costs to actual costs.
Advise management about issues such as resource utilization, tax strategies, and the assumptions underlying budget forecasts.
Support the internal and external auditing processes with an aim to close identified gaps.
Ensure that project finance policies and procedures are in harmony with the country financial and admin policies and procedures; and are make sure they are understood by staff.
Ensure effective, timely and accurate functioning and monitoring of the financial software system including maintaining the completeness and integrity of data within the system, compliance, generating necessary reports and authorising monthly data compilation in the system.
Undertake banking duties as needed.
Cash planning through preparation of weekly and monthly cash flow forecasts and generation of the cash flow statements as required
Reconcile bank statements on a monthly basis
Ensure that donor and institutional accounting requirements are adhered to and financial reports are submitted on time
Prepare income and expenditure narrative and financial reports for the FAD.
Support the budget preparation and proposal writing efforts through provision of information and advice during the budget preparation and proposal writing processes.
Collaborate with the Administration/Operations to ensure that all AAH assets at the field base are recorded and properly maintained with adequate security.
Development and monitoring of the field base recharge mechanisms and advise management on cost effective proposal reviews
Ensure compliance with necessary legal and statutory financial reporting in country, recommending change to procedures where required.
Lead on field base audits and follow up on recommendations. Ensure information is provided to the external and/or internal auditors as required during the audit process and follow up to close any identified audit gaps.
Contribute to the design of and oversee the preparation of regular (weekly/monthly/quarterly) management reports to meet the needs of FAD, country programme, and also meet the requirements for regular reporting set by the Donor, ensuring timeliness and accuracy.
Oversee preparation and consolidation of UNHCR financial report for the location.
Assess finance staff gaps within the team and advice the Project Manager.
Personal Specifications
Qualifications and Experience
A bachelor’s degree in Commerce, Finance or Business Administration.
Certified or Chartered Public Accountant with a valid professional membership.
At least 3 years’ experience in a similar role preferably in a camp setting
At least 3 years’ experience in an NGO
Desirable Skills
UNHCR Field experience.
Knowledge and exposure to the social and cultural values of the region concerned.
Proficiency in local language(s).
Skilled in influencing and obtaining cooperation of individuals not under supervisory control; able to manage long-distance relationships to achieve results
Additional Skills & Competences
Able to follow set procedures and instructions under limited supervision.
Ability to formulate recommendations to improve accounting systems.
Good familiarity with Microsoft Office packages and PASTEL accounting software
Good communication and interpersonal skills.
Good analytical skills with good attention to detail
Excellent team-player, resilient and self-energizing for the field posting.
Commitment to and understanding of AAH-I’s vision, mission, and values.
Application Instructions
Interested candidates should email application letters and CVs (with 3 referees) addressed to recruitke@actionafricahelp.org
Shortlisting and interviews will be done on a rolling basis.
The email Subject Line must show the job title of the position applied for.
AAH-I is an equal-opportunity employer.
Only those selected for the interviews will be contacted participation
Level of self-supervision and ability to take initiative
Degree of accuracy and attention to detail
Technical side of the job (numeracy, report-writing, critical thinking, leadership, etc.)
INGO experience and understanding of humanitarian sector
Commitment to and understanding of AAH-I’s vision, mission, and values.
Application Instructions
Interested candidates should email application letters and CVs (with 3 referees) addressed to recruitke@actionafricahelp.org
Shortlisting and interviews will be done on a rolling basis.
The email Subject Line must show the job title of the position applied for.
AAH-I is an equal-opportunity employer.
Only those selected for the interviews will be contacted