International Business & Technical Consultants, Inc. (IBTCI), a US based international development consulting company established in 1987, has worked in over eighty-five countries and has implemented over one hundred and fifty projects. IBTCI has served governments, private sector companies and several donor agencies in several practice areas and is a leader in providing Monitoring & Evaluation (M&E) services in non-permissive environments.
IBTCI is currently recruiting for an Administration and Finance Officer for a large, multi-country monitoring initiative in East Africa. The countries covered may include Burundi, the Democratic Republic of the Congo, Djibouti, Eritrea, Ethiopia, Kenya, Rwanda, Somalia, South Sudan, Tanzania, and Uganda.
The purpose of this program will be to provide independent monitoring, verification, and confirmation of funded international development and humanitarian aid programs implemented in East Africa through various qualitative and quantitative methods, including conducting surveys, key stakeholder interviews, and focus group discussions at project sites.
The Administration and Finance Officer will be based in Nairobi, Kenya and will lead day-to-day administrative, operational, and financial tasks in the project office under the guidance and supervision of the Team Leader, with illustrative roles and responsibilities as follows:
Finance
Conduct daily financial operations in the project office to ensure full compliance with donor and Home Office guidelines
Assist in the implementation of effective & efficient systems of internal controls
Review all payment documents in addition to payroll for accuracy and adherence to overall budget and deadlines
Review expenditure worksheets, bills, and budgets for accuracy and completeness
In conjunction with Team Leader, ensure timely preparation of all financial reports required by both donor and Home Office
Administration
Lead the arrangement of local and regional logistics (taxis, hotels, security) for consultants and staff
Ensure Duty of Care and security protocols are shared with all personnel and are updated accordingly to reflect changing security conditions
Ensure that all administrative forms and approvals such as travel advance requests, per diem requests, travel authorizations, etc., are available for staff use and prepared promptly for review and approval by the Team Leader and/or donor
Purchase office materials and supplies and procure other items or services as project needs arise, in accordance with IBTCI procurement procedures
Interface with vendors or subcontractors as needed on operational or logistical concerns
Ensure that all office equipment [e.g., computers, printers, telephones, e-mail, fax and photocopier] is working and serviced on regular basis
Carry out all administrative aspects in relation to project filing and archiving in order to ensure accurate program records
Perform other duties as may be assigned by the Team Leader
Position Qualifications
Minimum 5 years of experience under programs of similar size and scope for international donors in Kenya, East Africa or other conflict-affected environments
Demonstrated experience carrying out logistics, including familiarity with operational and security considerations and protocols across East Africa
Experience working with all levels of staff, including strong interpersonal and relationship-building skills, oral and written communication
Strong computer and data analysis skills
Bachelor’s degree preferred
HOW TO APPLY:
Please submit a CV, cover letter and three references at https://ibtci.devhire.devex.com/ or send to EArecruiting@ibtci.com.