Task or Responsibility
1. Financial Management
Manage petty cash ensuring an adequate supply of cash on hand, tracking and recording all payments and maintaining files.
Carry out office errands as needed; i.e. vendor payments, banking, statutory payments and purchasing materials.
Maintain a strong filing system by ensuring that all financial records are stored in a systematic and logical manner, and kept up-to date, to provide a clear audit trail.
In consultation with the Executive Director assist the external accountant in preparation of Annual Audits.
Ensure timely and consistent communication with the Executive Director on requests and updates to enable smooth financial operations.

2. Administrative Support
Manage office supplies by anticipating requirements and maintaining adequate inventory of stationary supplies to ensure the office is well resourced.
General office management by ensuring cleanliness in the office, overseeing repairs, preparing logistics for meetings, managing of the lunch program and answering the office phone.
Recording and updating employee information on file.
Manage the office library by cataloging books and maintaining a record on allocation of materials to staff.
Maintaining a record of reliable vendors and service providers such as internet providers, City Council, printing services and insurance companies to enable smooth office operations.
Elevate issues/concerns on administration and operations as needed.
The office is well maintained and adequately resourced.

3. Equipment/Asset Management
Maintaining the asset register and overseeing storage, issuing and return of assets to/from staff.
Coordinating maintenance services of office machines; laptops and printers to ensure that equipment is safe and in good working condition.
Conducting a weekly backup of Dropbox files on the office hard drive.

4. Program Support
Ensure program team is adequately supported through timely response to financial or material requests for program implementation.
Ensure that program expenses are recorded, expenditure reconciliation is completed and program receipts are filled accordingly.

HOW TO APPLY:
Please email your resume/CV and cover letter to jobs@dignitasproject.org. The subject line of your email should be: [Last Name, First Name – Finance and Operations Assistant Application]. Applications will be reviewed on a rolling basis – thus, early applications are highly encouraged.

In-complete applications will not be considered. Only shortlisted candidates will be contacted for interviews.