II. Organizational Context and Scope
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.

IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

III. Responsibilities and Accountabilities
Under the general supervision of the National Finance Officer and direct supervision of Senior Finance Assistant, the incumbent will be responsible for:-

Duties and Responsibilities:
Assist in computing travel claims and staff imprest accounts and check supporting documentation provided.
Assist in maintaining a register of all receipt books and office supplies for Finance Unit.
Assist in preparing bank reconciliation and other month end accounts closure processes.
Assist in preparing and dispatching monthly accounts to Manila after the documents are reviewed by Senior Finance Assistant.
Assist in maintaining a filing system and ensure proper custody and tracking of finance documents i.e vouchers and bank and other correspondences.
Assist in invoicing staff for private use of IOM resources such as vehicles, telephone and charter flights and to follow up on payment.
Assist in registering Travel Authorizations and maintain and update the TA register.
Assist in preparing payment summaries for service provider invoices.
Assist with analyzing receipt summaries for Medical Self Payers projects.
Perform any other duties as may be assigned.

IV. Competencies
The incumbent is expected to demonstrate the following technical and behavioural competencies:

Behavioural

Accountability
Accepts and gives constructive criticism
Follows all relevant procedures, processes, and policies
Monitors own work to correct errors
Client Orientation
Establishes and maintains effective working relationships with clients
Keeps clients informed of developments and setbacks
Continuous Learning
Contributes to colleagues’ learning
Demonstrates interest in improving relevant skills
Communication
Actively shares relevant information
Writes clearly and effectively, adapting wording and style to the intended audience
Listens effectively and communicates clearly, adapting delivery to the audience
Professionalism
Masters subject matter related to responsibilities
Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
Persistent, calm, and polite in the face of challenges and stress
Treats all colleagues with respect and dignity
Works effectively with people from different cultures by adapting to relevant cultural contexts
Teamwork
Actively contributes to an effective, collegial, and agreeable team environment
Gives credit where credit is due
Technical
Maintains confidentiality and discretion in appropriate areas of work.
Effectively applies knowledge of Finance in the execution of duties.
V. Education and Experience
Bachelor’s degree in Finance, Accounting, Business Administration or any other related field.

Qualified CPA 2.
Computer literacy including proficiency in MS Office applications; knowledge of other IT packages and their implementation is an advantage.
Personal commitment, efficiency, flexibility, drive for results, creative thinking, organized, accurate.
Ability to work effectively with different levels within and outside the organization and with colleagues from varied cultures and professional backgrounds.
Ability to pay attention to details, to work under pressure and meet tight deadlines.
Prior experience in a busy finance unit is desirable but not essential.
Must have a Certificate of good conduct.
VI. Personal Development: The incumbent will acquire technical knowledge in the Finance Unit and acquire understanding on policies and procedures associated with Finance operations from an international organization’s perspective and will gain insight experience in working in an international, multicultural environment with an intergovernmental organization.

VI. Languages Required: Fluency in both written and spoken English and Kiswahili.

Mode of Application
Submit cover letter and CV, including daytime telephone and e-mail contact to:

International Organization for Migration (IOM),
Human Resources Department,
P.O. Box 55040,00200,
Nairobi, Kenya

or send via e-mail to hrnairobi@iom.int.

Closing Date: 19 May 2016.

Only Shortlisted Applicants will be contacted.

Note

No Fee: The International Organization for Migration (IOM) does not charge a fee at any stage of the recruitment process (application, interview meeting, process or training). IOM does not concern itself with information on applicants’ bank details.