The Centre for Humanitarian Dialogue (HD) is a private diplomacy organisation founded on the principles of humanity, impartiality and independence. Its mission is to help prevent, mitigate, and resolve armed conflict through dialogue and mediation.

HD is currently looking for an:
Office Administration and Accounting Manager, Nairobi

Reporting to the Regional Director based in Nairobi, s/he will oversee regional/field office accounting & finance as well as human resources and administrative functions. S/he will support project managers in the preparation and follow-up of budgets and project audits. Specific areas of responsibilities will include:

Ensuring compliance with HD’s standards, policies, procedures, internal controls as well as donor requirements;
Supporting cost centres and project managers in preparing annual project budgets, quarterly forecasts as well as reviewing and tracking monthly variance reports, including reporting to the Geneva headquarters (HQ) office or Regional office on potential issues;
Reviewing the monthly office report package (or NAV transactions) prepared by the accountant, to be submitted to HQ or regional office and supervising its quality, accuracy and consistency;
· Managing the office’s local bank account and petty cash; overseeing the preparation of bank reconciliations on a monthly basis and processing cash payments;

Reviewing, monitoring and following-up on donors requirements;
Supporting the preparation of project budgets, forecasts and audits; providing support before and during audits;
Overseeing and processing invoices and expense claims as per HD’s travel policy;
Acting as a liaison person with the Kenyan government agencies (tax/labour authorities, etc…) and the auditors;
Overseeing logistics and maintenance of the office; managing inventory and procurement;
Organising travel arrangements for HD’s employees, consultants and invited guests in the Africa region, including booking of flights, transfers, visa applications, accommodation and meeting places;
Managing personnel administration, including payroll, consultants files and leave balances;
Organising induction programmes for new staff and consultants and briefing employees and consultants on the HD’s policies and procedures;
Qualifications: The relevant candidate should have a university degree in finance and administration, as well as at least seven years of relevant experience, in a generalist function, managing accounting, personnel administration and logistics. S/he should have priorexperience of working in an international environment, independently but in co-ordination with relevant departments at headquarters; as well as knowledge of local labour laws and of the not-for-profit sector. Prior experience in payroll processing would be an asset. The successful candidate should possess strong command of written and spoken English; a good command of the French language would be an added advantage. Excellent knowledge of Microsoft office suite is also required.

Personality: The successful candidate should be structured, flexible and detail-oriented. S/he should have excellent organisational skills and the ability to prioritise and meet deadlines. S/he should be a team player with solid communications skills.

HOW TO APPLY:
If you are interested in this position, and meet all of the above-described requirements, please send your resume (maximum 2 pages) with a short introduction before 8 March 2015 to africa@hdcentre.org.