Contract Details:
Fixed Term One Year Contract Renewable Subject to Availability of Funds and Performance
Monthly Starting Salary – Kes 96,308
Group Medical Cover (1 Principal and 2 Dependants)
Group Life Insurance Cover
WIBA/Group Personal Accident Insurance Cover

Job Summary:
The incumbent will undertake finance and administrative duties and responsibilities that enable efficient and effective running of Concern’s programme support operations in Marsabit.
Main Duties &

Responsibilities:

Finance:
Petty Cash and Bank Management
• Issuing of cash in line with Concern’s financial procedures & policies
• Recording all transactions on a daily basis
• Filing all associated paperwork associated with such transactions
• Ensuring that the cashbox is stored securely during cash hours
• Track cash and bank balances to ensure conformity with Concern financial procedures
• Prepare and reconcile cash and bank statements/books and send over to Nairobi finance team
• Prepare weekly cash counts for cash in box and cash in the safe
• Prepare float aging analysis and submit them with monthly financial reports and follow up on outstanding floats with relevant staff
• Properly handle and safely keep cash and bank books

General Ledger Maintenance
• Recording all transactions on the cashbook on a daily basis, ensuring coding ensuring all codes are correct, descriptions are appropriate and any exchange rates are correct in line with Concern’s financial procedures
• Prepare the assigned journals ensuring all descriptions and budget codes are correct
• Preparation of monthly balance sheet reconciliations

Payment Processing
• Reviewing financial documents and ensuring accurate and proper coding in adherence to finance procedures before processing of payment
• Processing all payments for the Marsabit office within one (1) week of being receipt
• Follow up on payments including providing feedback and addressing queries on payments from Service Providers/Suppliers.
Administration:
• Act as the focal point for IT, HR and administration functions in Marsabit Office undertaking roles such as collating leave plans, facilitating leave applications, organizing pre-employment medical examinations for locally recruited staff etc. as and when required
• Organizing staff and visitors’ accommodation in Marsabit
• Managing housekeeping services – garbage collection, pest and rodent control and office cleaning to ensure a clean, health, safe and professional working environment
• Supervise, coach and mentor direct reports (Office Cleaner/Housekeeper and Security Guards) in the effective and efficient delivery of office support services
• Liaise with Logistics Officer and Field staff to ensure adequate and timely supply of food, stationery and other supplies for Team Houses in Maikona and North Horr.
• Liaise with HR and Administration in Nairobi in the management of Marsabit leases and/or rental agreements
• Contribute to the development of quarterly costed work plan for the administration function in Marsabit and provide support in the administration budget revision process for the Marsabit Office
Other Duties
• Ensure strict guardianship and security of information and documents at all times, including proper filing, secure storage and limiting access to authorized personnel only
• Proper recording and filing of all finance and administration related documents

Programme Participant Protection Policy
• To adhere to the standards of conduct outlined in the Programme Participant Protection Policy and Concern Code of Conduct.

Responding to Emergencies:
• Participate and contribute as necessary towards Concern’s Emergency response as and when necessary
• Comply with Concern’s health, safety and security guidelines during emergencies

Job Specification:
• A Diploma in Business or Public Administration/Finance/Accounting. A Bachelor’s Degree in the relevant areas is desirable.
• CPA K/ACCA/CPS professional certification is essential.
• A minimum of two (2) years’ experience in a similar position. Experience in a CBO or NGO or both is preferred.
• Knowledge of and competency in common finance/accounting and administration processes and procedures coupled with strong business management acumen.
• Proficiency in the use of MS Office (Spreadsheets, Word, Access and Power Point) and basic accounting systems preferably Microsoft Great Plains (MGP)
• Excellent communication, interpersonal, planning, reporting and organization skills
• Fluency in both spoken and written English and Kiswahili. Fluency in the local language/s is essential.

Disclaimer Clause
This job description is not exhaustive and may be revised by the line manager from time to time.

HOW TO APPLY:
Interested candidates, who meet the above requirements, should send a CV and covering letter, with the subject of the email as ‘Officer – Finance and Administration’ to: The Human Resource Manager, Concern Worldwide, Nairobi**, to the following email address:** nairobi.hr@concern.net**
Each application should include three referees who can validate technical expertise.
Telephone contacts must be submitted with the application.
The closing date for applications is Monday, 4th January 2016.
Hard copy applications will not be accepted.
Only short-listed candidates will be contacted for interview.