Ref: MESPT/PO/07
Overall Job Purpose: Reporting to the Head of Finance and Administration, the jobholder manages sourcing activities on a for entire procurement function day-to-day basis and executes standardized strategic sourcing processes focusing on value for money
Duties & Responsibilities:
Provide advisory services to line managers and project teams on procurement of all goods; works; service and logistical matters;
Maintains and updates bi-annually an approved list of registered suppliers required by MESPT;
Prepare and implements a Procurement Plan;
Prepare, publishes and distributes clear technical specifications for procurement of goods and services including invitations to tenders; pre-qualification documents and invitation for expression of interest;
Coordinate the receiving and opening of tender documents; and coordinate the evaluation of tenders, quotations and proposals;
Prepare contract documents, variations and modifications in line with award decisions;
Develop and implement a mechanism for use organization wide for measuring and improving purchasing performance.
Participate in supplier qualification and selection process by developing a supplier evaluation system;
Ensure that MESPT has reliable and efficient suppliers with documented quality systems and a sound financial base.
Participate in the review and development of contracting strategies through analysis of the value chain and identifying new opportunities for procurement efficiencies.
Formulates Service Level Agreements in consultation with other departments to meet the expectations of internal customers;
Monitor Service Level Agreements management by user departments to observe consistency and ascertain that MESPT is getting value for money from procured services or products;
Pursue and develop cooperative relationships and interchange of information between the procurement function and other departments of the Trust with a view to giving exceptional customer service.
Ensure adherence to the procurement procedures as required by procurement policy and grant agreement.
Conduct market surveys and analysis which will assist in monitoring and forward planning for supplies
Ensures smooth supply chain procedures within the and coordination among staff to ensure successful requisition
Desired competencies and experience
Business degree or equivalent plus full professional qualifications is procurement or equivalent
Professional Membership in Purchasing and Supplies; CIPS or KISM
Five (5) years progressive work experience.
Pragmatic and honest behaviour
Knowledge of Public Procurement Regulations
Knowledge of relevant statutory laws e.g. Tax; NSSF;NHIF
Impeccable organisational skill and proven analytical ability;
A Strong team player with demonstrated experience in leading teams
Results oriented with proven track record of working to achieve targets
Important Note:
For all positions, successful candidates should meet the following requirements:
Police Clearance Certificate from the Directorate of Criminal Investigations (CID)
Clearance Certificate from Higher Education Loans Board (HELB)
A Tax Compliance Certificate from Kenya Revenue Authority (KRA)
A Clearance Certificate from Ethics and Anti-Corruption Commission (EACC)
A Clearance Certificate from Credit Reference Bureau (CRB)
Application Procedure
Interested and suitably qualified candidates should forward their applications in PDF format via email clearly quoting the job title and job reference number in the Subject Area as well as the cover letter.
The application should include a cover letter, detailed curriculum vitae indicating telephone contacts, mail address, names and contacts of three (3) referees and current remuneration to email address mesptjobs@worthafrica.org to reach us by 13th November 2015.
Only shortlisted candidates will be contacted.
We are an equal opportunity employer.