Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:
1. Internal candidates
2. Qualified applicants from the following NMS countries:
Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Congo, Cabo Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya, Montenegro, Marshall Islands, Mongolia, Maldives, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, United Republic of Tanzania, Holy See, Saint Vincent and the Grenadines, Venezuela (Bolivarian Republic of), Vanuatu, Samoa

Context:
Under the overall supervision of the Chief of Mission, guidance of the Mission Senior Resource Management Officer (SRMO), and direct supervision of the Program Manager/Chief of Party, for programme matters and Resource Management Officer for technical and financial matters, the successful candidate will be responsible and accountable for coordinating the budgetary, financial, human resources and administrative functions of the program and provide on-going support to the sub-offices.

Core Functions / Responsibilities:
1. Assist the Program Manager in the management of administrative, human resources, financial and budgetary aspects of all program activities in country and in close coordination with the Mission SRMO.
2. Monitor the financial statuses of the program’s activities and regularly report the status to the Program Manager, donor and other stakeholders. Evaluate regular financial reports and take action to resolve anomalies and unusual trends. In coordination with the Mission SRMO, advise the Program Manager and CoM regarding unusual trends.
3. Prepare and revise budgets and PRISM project structures for the program. Analyze variances between budget and actual expenditures. Review and consolidate budgets and narrative reports for the program prior to submission to the donor and other stakeholders. Work with the Program Manager in the preparation and modification of budgets, when applicable.
4. Assist in monitoring and overseeing the financial management for all program activities including the oversight of financial expenditures and accountability. Oversee the preparation of monthly accounting statements and supporting document for dispatch to the Regional Office. Supervise the preparation of funding requests and ensure that all supporting documentation for mission payment requests is in order.
5. Ensure the preparation of donor interim and quarterly financial reports and pipelines in accordance with IOM regulations and established procedures, in close coordination with the Mission SRMO.
6. Oversee and supervise the smooth functioning of the program’s support staff including compliance with IOM general instructions on areas of administrative, finance, HR and security; verification and certification of service providers, vendors, contractors and grantees invoices and progress certificates; and financial reports. Ensure that the program’s purchases and sub-grants are recorded in PRISM in a timely manner.
7. Review agreements and contracts with various service providers, suppliers, contractors, grantees and partners in coordination with the Mission SRMO and IOM’s Legal Department.
8. Assist the Program Manager in managing the human resources function and implement and make recommendations on recruitment, retention, SES implementation, promotion, and separation of local program staff in accordance with HR regulations, rules, policies and procedures and help to resolve difficult or sensitive cases.
9. Review existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness. Train program staff on IOM’s administrative and HR policies and procedures.
10. Coordinate with the Grants Manager and with Mission RMO on the reconciliation exercise of all grants expenditure between the Database and PRISM on a monthly basis. Track possible discrepancies and undertake the required corrections in PRISM to facilitate the reconciliation of the expenditures.
11. Act as OIC in absence of RMO for the mission.
12. Perform such other duties as may be assigned.

Required Qualifications and Experience:
Education
• Master’s degree in Finance, Accounting, Business Administration, Management, Logistics, Procurement or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.
• Professional certification as Chartered Accountant or Certified Public Accountant is an advantage.
Experience
• Experience in financial management, accounting and budgeting;
• Experience with internal control assessment, internal audit and or external audit;
• Knowledge of IOM’s regulations, policies and procedures;
• Experience with international institutions knowledge of IPSAS and SAP highly desirable;
• Knowledge of IOM accounting systems, software and procedures a distinct advantage.

Languages
Fluency in English is required. Working knowledge of Somali is an advantage.
Note
With possible relocation to Mogadishu, Somalia if and when the situation is conducive.

Desirable Competencies:
Behavioral
• Accountability – takes responsibility for action and manages constructive criticisms;
• Client Orientation – works effectively well with client and stakeholders;
• Continuous Learning – promotes continuous learning for self and others;
• Communication – listens and communicates clearly, adapting delivery to the audience;
• Creativity and Initiative – actively seeks new ways of improving programmes or services;
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others;
• Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism – displays mastery of subject matter;
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;
• Technological Awareness – displays awareness of relevant technological solutions;
• Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM.

Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

HOW TO APPLY:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 04 December 2016 at the latest, referring to this advertisement.
For further information, please refer to:
http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-…
In order for an application to be considered valid, IOM only accepts online profiles duly completed.
Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:
From 21.11.2016 to 04.12.2016
Requisition: SVN 2016/125 (P) – Resource ManagementOfficer(P2)-IOMSomaliainNairobi,Kenya
(54900144) Released
Posting: Posting NC54902299 (54902299) Released