Job Summary: Reporting to the managing Director you will be responsible for ensuring the office is running well, enhancing the efficiency of the team, and supporting all other teams

Duties and Responsibilities
Organizing the director’s diary, giving reminders, book appointments and take minutes for all client meetings and communications and sending them to the client.
Answer and direct phone calls, open, sort and route incoming mail, answer correspondence, and prepare outgoing mail.
Assist Director in developing and instituting methods for quality control and accuracy
Keeping all the company contacts for clients, suppliers, and partners.
Assist with Book keeping of all expenses, tracking down VAT claims, filing of VAT, NSSF and NHIF
Ensuring a well running office where the computers are working and all office supplies are available
Compiling, copying, sorting, and filing records of office activities, business transactions, other activities
Messenger duties i.e collecting or sending mails, banking, payment of bills etc
Ensuring the office desks, computers and other equipment and space are clean and tidy.
Responsible for identifying possible suppliers of various commodities to the organisation
Any other duties as may be prescribed from time to time by your supervisor

Requirements & Key Competencies
Diploma in business Administration/Human Resource
Proven admin or assistant experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritise work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organisational and planning skills
Proficiency i
n MS Office
Teamwork
If you are interested and qualified please send a cover letter and CV to recruitment@postureconsulting.com, indicating the job applying for in the subject of the email.

Closing date for application 5th March 2016

Only shortlisted candidates will be contacted