Overview
Kilifi plantations Ltd is one of the leading agricultural farms in Kenya located within Kilifi County. Kilifi Plantations was established in 1920 as a sisal plantation. It was privately bought in 1963 and today remains an ongoing agricultural business. Currently Kilifi Plantations consist of a leading national dairy herd milking 400 animals daily producing 3,000 litres a day. The farm also produces 350 tonnes annually of sisal fibre of export quality. Kilifi Plantations is looking for an Executive Secretary / Personal Assistant to facilitate the smooth running of operations within the Chairman’s Office.
The Role:
• Organize board meetings and arrange for Chairman and Directors’ travel, accommodation, meals and allowances.
• Ensure the provision of company accounts and cash flows for all companies supervised by the Chairman.
• Oversee and be in charge of all companies filing and paper work up to electronic filing.
• Handle land transactions on behalf of the Chairman and other directors.
• Manage the Chairman’s calendar and assist in prioritizing meetings and assignments.
• Procure stationery for the Chairman’s department.
• Facilitate in various land transaction procedures.
• Draft correspondence on behalf of the Chairman and dispatch them to the relevant respondents.
• Make invitations for meetings on behalf of the Chairman and Directors.
• Receive visitors and handle incoming calls on behalf of the Chairman.
• Book conferences, seminars and events on behalf of the Chairman and Directors.
• Prepare support material/documentation in readiness for meetings by Chairman.
• Facilitate meetings between the Chairman’s department and KP department heads.
• Sort physical and electronic mail addressed to the Chairman and flag those of priority to his attention.
• Organize and file documents and correspondence and ensure their safety.
• Any other duties assigned from time to time.
PERSON SPECIFICATIONS
Academic Qualifications
• Bachelors’ Degree in Business Management or other relevant field.
Professional Qualifications
• Diploma in Public Relations will be an added advantage.
Experience
• At least 2 years experience in executive administration in a similar capacity
Skills and competencies
• Strong typing Skills
• Good ICT skills
• Strong communication and organization skills
• Proactive Individual
• Demonstrates high levels of integrity.
Salary details
The monthly salary will be Ksh 45,000. Housing will also be provided.
HOW TO APPLY:
To apply for this position, send a one-page cover letter explaining why you are a good fit for this role and your CV of no more than three pages to hrm@kilifiplantations.co.ke with the subject “Executive Secretary / Personal Assistant Application”. Please avoid sending additional materials or attachments such as certificates and copies of your degree until requested to do so.