POSITION: HR AND ADMIN ASSISTANT
DEPARTMENT: HR AND ADMINISTRATION
REPORTS TO: HR AND ADMIN COORDINATOR
NATURE AND SCOPE OF THE POSITION
The HR and Admin Assistant will support our busy HR and Administration department. He/She will be responsible for providing administrative support for the department and assist with day to day operations of the HR Functions and duties.
DUTIES AND RESPONSIBILITIES
• Assisting with day to day operations of the HR functions and duties
• Providing clerical and administrative support to the Human Resource Coordinator
• Compiling and update employee records (hard and soft copies)
• Assist in payroll preparation by providing relevant data (changes in staffing)
• Assist the HR Coordinator in handling Audit queries
• Handle the filling system for both personnel files and Administration files
• Participate in developing departmental goals and objectives
• Updates employees phone directory and maintains a database of employee contact information for both
Kenya and Somali
• Assist in maintaining the personnel files in compliance with the legal requirements and the HR Checklist
• Incharge of handling the switchboard and directing phone calls to the respective team members
• Incharge of ordering stationary and ensuring that they are not misused
• Incharge of booking flights and sending out itineraries to the specific team member
• Assist in handling general administration and ensuring the office is always up and running
• Custodian of Petty Cash
• Any other duties assigned
JOB SPECIFICATION
QUALIFICATIONS
ESSENTIAL
DESIRED
Academic
• Degree in Human Resources/Social Sciences/Management/Business Administration
Higher Diploma in Human Resources
Experience
• 1 year in similar position
Work related skills
• Outstanding Organizational and time management skills
• Strong communication skills
• Ability to multitask and prioritize daily workload
• Aggressive and Result Oriented
• Able to meet deadlines
Personal attributes
• Ability to work under pressure
• Trustworthy
• Team player
• Responsiveness
• Strong interpersonal skills
• Strong customer relation skills
• Integrity
This job description is meant to be only a representative summary of the duties and responsibilities performed by the jobholder. The jobholder may be requested to perform job-related tasks other than those stated in this description.
The jobholder is expected to perform in a manner consistent with the values and philosophy of
“Mercy USA for Aid and Development”
HOW TO APPLY:
The position will close on 15th September 2017, the incumbents should send their CV’s and cover letters or motivational letters to hr.eaprogram@mercyusa.org. Only shortlisted candidates will be contacted