Purpose: responsible for the provision of quality support services to the legal services department.

The job also exists to provide quality administrative services to the board, board committees, corporation secretary and other departments.

Primary Responsibilities:
Supporting the Corporation Secretary and Legal Officer in provision of legal services to the authority;
Providing quality administrative services to the Board and its Committees, Legal Department and other departments
Organizing documents and legal instruments for commissioning, filing and serving;
Assisting in the preparation and distribution of Board and Board committees memos;
Assisting the Corporation Secretary in indexing, archiving and pasting of Board and Committee minutes and other vital documents appropriately;
Maintaining an efficient records management systems/ filing system in the Legal Department;
Registering conveyance documents in the Lands, local authority, Income Tax registries and any other registry;
Preparing correspondence under the supervision of the Corporation Secretary and Legal Officer;
Attending the courts registries to fix hearing dates with court clerks of other law firms in matters before court where the Authority is a party or an interested party;
Assisting the Legal Officer in the preparation and distribution of management memos;
Undertaking legal research in cases pending in court under supervision of the Corporation Secretary and Legal Officer;
Drafting legal documentation as assigned by the Corporation Secretary and Legal Officer;
Filing pleadings in courts and correspondence as per laid down procedures; and
Continually appraising and improving the bring up systems.

Person Specifications:
Academic Qualifications
Kenya Certificate of Secondary Education (‘O’ Level) – KCSE C Plus and above
Professional Qualifications
Diploma in Law (Legal Studies) with a Credit upper Division from a recognized institution
A Licensed Court Process Server

Experience
5 years experience in a Legal Department preferably in a regulatory body or busy and well established law firm
Skills
Excellent interpersonal, management and communication skills;
Excellent organization skills and highly confidential;
Computer literacy and familiarity with standard office computer applications; and
Ability to work under pressure and meet deadlines.

Applicants who meet the specified requirements should send their application letters with their detailed CVs, copies of academic and professional certificates and other testimonials together with day-time telephone contact, contacts of three referees, current and expected remuneration to:

The Director General
Kenya Maritime Authority
P.O. Box 95076 – 80104,
Mombasa

Or drop the application at Kenya Maritime Authority, White House, 2nd Floor, Moi Avenue, near Dock yard, Mombasa.

So as to reach not later than 3rd March, 2015.