Main Duties & Responsibilities
Preparation and processing of payroll for employees in the organization on a monthly basis
Preparation and processing of monthly statutory/voluntary deductions for payment
Maintain and review personnel timesheets on a monthly basis
Manage organization payroll budget and expenses
Address and resolve employee correspondence relating to the payroll system, that is the P9 Forms, Payslips, updating of voluntary deductions.
Manage monthly payroll reconciliation
Prepare monthly payroll allocation journal entries
Entering and posting of payment transactions into the Great Plains Accounting System(GP) once approved by the Head of Finance and Operations
· Prepare and facilitate donor verification exercises in review of payroll back -ups and vouching of supporting documents on needs basis;
Assist in the preparation and coordination of project and institutional audit of books of accounts by internal and external auditors;
Participate in projects’ budget preparation exercises on needs basis
Assist in preparation of budgetary control reports and burnrates for donors/projects’ as assigned on a needs basis.
Assist in preparation of monthly, quarterly and mid- year donor financial reports for submission to the Head of Finance and Operations.

Skills & Competencies
Bachelor’s Degree in Business or Accounting preferred, CPA (K)
Proven experience in a payroll position in a fast-paced environment required
4 to 5 years’ experience as a Payroll Specialist
Strong knowledge of tax and wage laws
Good understanding of the common fiscal procedures
Excellent verbal and written communication skills
Strong computer literacy including Microsoft Office applications
Exceptional multitasking and organizational skills
Able to work effectively with minimal supervision
Trustworthy with attention to confidentiality
Outstanding organizational ability with great attention to detail

Method of Application
Please send a cover letter and resume to recruitment.kenya@hias.org indicating the Vacancy Number HRTK/PS/10/2020 on the subject line. Closing Date: 28th October, 2020. Kindly indicate your expected salary.
Note: Only shortlisted candidates will be contacted. Canvassing will lead to automatic disqualification. Late applications will not be considered.