Job Ref: WH/PA/1

About our client: Our client operates a family run 5* boutique hotel in Karen, Nairobi.

The hotel has been solely run by the family since inception.

They are looking for a Personal Assistant to the Directors to coordinate communications between the Directors Office and the team and to manage and coordinate special projects.

Duties and Responsibilities
Reading, monitoring and responding to email and letters
Answering and screening calls appropriately
Preparing official correspondence on behalf of the Directors
Managing the Director’s electronic diary
Planning, organising, preparing documents for meetings, attending meetings and taking minutes
Organising complex travel itineraries
Planning, organising and managing events
Preparing presentations and drafting communications for the Directors
Managing and reviewing filing for the office systems
Preparing updates for intranet, typing documents, sourcing and ordering stationery and office equipment, managing projects, implementing and maintaining procedures/administrative systems
Liaising with staff, suppliers and clients
Being involved in decision-making processes
Delegating work where required

Qualifications, Skills and Experience
Relevant qualification in Administration
Diploma in business or law, experience in property management is an added advantage.
Minimum of 5 years of experience in a similar position
Exceptional written and oral communication skills
Excellent word processing and IT skills, including knowledge of a range of software packages
Ability to work under pressure, tight deadlines and to work on your own initiative
Good organisational and time management skills
Ability to research, digest, analyse and present material clearly and concisely
Excellent interpersonal skills
Keen attention to detail, honesty and reliability
Discretion and an understanding of confidentiality issues.
Ability to work with more than 1 Director
Ability to deal with situations in the absence of the Directors

Remuneration: An attractive salary is on offer dependent on skills, qualifications and experience.

To apply, send your CV in word format with a recent photograph of yourself embedded in the top right hand corner.

Attach an application letter demonstrating how your skills, experience and qualifications are transferrable to the role.

All documentation is to be emailed to info@byappointmentafrica.com, quoting the Job Reference in the subject header of your mail.

ONLY short listed candidates will be contacted