Description
of this Vacancy and Requirements is outlined here below.
Department: Member Registration
Reporting To: Chief Executive Officer

KEY DUTIES AND RESPONSIBILITIES
Receive applications for registration in line with the Supplies Practitioners Management Act, 2007 and ensure effective member admission and registration;
Process applications for registration and grant of practicing certificates and licenses in accordance with the provision of this Act, for approval by the Registration Committee;
Overall responsibility for document and information management and maintains accurate and complete records of persons who have applied for and/or achieved Levels of certification(s) under the SPMA, 2007.
Ensures all information is entered into the KISM information management electronic database records to support verification requirements.
Provide leadership and develop appropriate recommendations for the implementation of related technology application in support of enhanced services offered through registration and records;
Develop and administer the departmental budget;
Support in monitoring compliance with professional, quality assurance and other standards published by the Council for observance by the members of the Institute;
Ensure adherence to prescribed regulations which govern quality assurance programmes including actions necessary to rectify deviations from published standards;
Submit results of quality assurance investigation to the Registration Committee that a member’s conduct be referred for inquiry under section 23 of the said Act;
Advise the Chief Executive Officer on matters pertaining to professional and other standards necessary for the achievement of quality assurance;
Maintain a register of the Institute members and act as a guardian of data privacy
Make recommendation for necessary alterations and corrections in the register in relation to any entry therein under section 19 of the said Act 13. Handle member complaints and provide redress
Make recommendation to remove a member from the register under section 19 of the said Act when necessary
Perform any other functions connected therewith or incidental thereto.

QUALIFICATION AND KNOWLEDGE
Master’s degree in Supply Chain Management
Bachelor’s degree in Supply Chain Management or other relevant degree in social sciences
Professional Diploma in Purchasing and Supply Chain Management
Member of KISM
Meet the requirements of Chapter Six of the Constitution
Demonstrated understanding of the application of technology to deliver records and registration services.

EXPERIENCE
3 years of relevant experience as a Registrar of an Institution
5 years experience in a middle leadership role

SKILLS/COMPETENCE
Integrity and professionalism
Excellent organizational and analytical skills communication and interpersonal skills.
Ability to plan, implement, monitor and document tasks
A proven record in working successfully with diverse populations.
Outstanding managerial and administrative capability to collaborate effectively with departments and cross-functional teams.
Proven leadership skills.
Strong interpersonal, oral and written communication skills.
In addition to the professional qualifications, applicants will be required to meet the expectations of Chapter 6 on Leadership and Integrity and possess;
Valid certificate of Good conduct
Clearance certificate from the Ethics and Anti-corruption Commission
Certificate of compliance from the Higher Education Loans Board( HELB)
A valid Kenya Revenue Authority (KRA) Tax Compliance clearance
A valid certificate of clearance from the Credit Reference Bureau
A relevant identification document
Valid Membership Certificate from relevant Professional body

Method of Application
All Application letters indicating role and reference number, together with Curriculum Vitae and relevant certificates should be sent online in PDF format addressed to the CEO KISM, via email address vacancies@kism.or.ke to reach him not later than 4th September 2020. KISM is an equal opportunity employer and qualified applicants from all backgrounds are encouraged to apply. Only shortlisted candidates will be contacted.