Key Responsibilities
Financial and budgetary management:
Elaborate and import budget parameters in SAGA after validation of the Desk Financial Officer
Check the monthly projects budget follow ups according to Solidarités format
Prepare the monthly global budget follow up document
Prepare the financial reporting requested by authorities (government, ministries…) to be validated by the HR/Finance Coordinator and/or the HoM before submission
Supervise the monthly closing, review and integration of the accounting for his/her mission
Supervise the Verification of the accounting files before they are sent to HQ
Prepare for and support audits or possible inspections
Accounting management:
Control of the enforcement of cash payments rules and of good registration of the transactions in Saga
Send the monthly accountancy package to the Headquarter after validation with the HR/Finance Coordinator and direct manage the monthly integration at Headquarter level with the Desk Financial Officer and his/her assistant
Centralise the bases accountancy in Saga software
Supervise the check of the bases accountancy (descriptions, accounting codes, financial lines, lettering, monthly exchange rate),
Supervise the physical check of the invoices and cash inventories in each Balzac,
Management of the mission bank Balzacs
Send Saga after integration to the different bases
Supervise the control of the vouchers and other back up documents to be sent to Headquarter on a 6 months basis
Lead the semi-annual and annual accountancy closure with his administrative team and under the supervision of the HR/Finance
Coordinator and/or the Desk Financial officer(accrual expenses, balance of holidays, situation of the debts, assets purchases, donation in kind, etc)
Cash Management:
Centralize the monthly cash forecast of each base and prepare the consolidate document under the supervision of the HR / Finance Coordinator
Proceed and follow the cash transfer done from the Headquarter in Paris
Manage the cash-flow at mission level and ensure that banks and cash boxes are well supplied for each base
Monitor the security of funds and propose improvement of the internal cash transfer process at mission level to the HR/Finance Coordinator
Follow the donor instalment at the field level (if any)
Administrative follow up
Monitor the implementation of the administrative, financial rules and procedures,
Monitor the respect of the administrative calendar by him and the administrative team.
Follow up the lease agreement
Ensure completion of paper and digital filing, as well as securing administrative documents on all bases
Supervise the back up of all files at coordination level on a regular basis and ensure the filling of these documents
Legal follow up
Follow the evolution of the national laws and policies
Prepare and control the tax payment (income taxes, VAT…)
Team management
Training of the base administrators
Do regular field visits on the different bases
Reporting / Communication
Help the HR/Finance Coordinator with creating operations proposals and drawing up financial reports
Establish and maintain relationships with the administrative authorities at the national level
Maintain relationships with other NGO & INGO, authorities and other partners on request
On request, participate in meetings (donor, authorities, NGO forum…) and workshops relating to his/her field of activity and write up minutes to the HR/Finance Coordinator.
Qualifications and experience required:
Qualification:
Minimum “O” level with a Business/Bachelors of Commerce degree or equivalent with a strong financial background
Workshop training on financial procedures and reporting to donors such us the EC and UN will be a strong advantage
Member of relevant professional body a must
Experience:
3 years minimum experience in similar capacity with INGOs
Experience in development and implementation of administrative and financial procedures
Experience in financial budgetary reporting to international donors such as EC, UN and French donors
Experience in managing and assisting in coordination of teams in a cross cultural environment
Experience in financial team planning, management and control.
Person Specification:
Skills and Competences
Financial budgetary control and management
Strong arithmetic accuracy and analytical skills
High professional integrity
Hard working under pressure
Leadership and management skills
Problem solving skills
Innovative skills for the development of administrative and financial procedures
English and Kiswahili oral and written, French is an added advantage
Excellent Computer skills (Word, Excel, Outlook and SAGA).
Personality Traits
Good stress resistance
Keen attention to details
Rigorous and autonomous
Calm and diplomatic
Strong working capacity
Sense of initiative and autonomy
Ability to work and manage in a multicultural team
How to Apply:
Send a cover letter and CV with 3 referees to the following email address: jobapplication@solidarites-kenya-som.org
Please indicate the job title and location in the email subject line.
Deadline for applications: 10th January 2016.
Please note that only shortlisted applicants will be contacted for interview.
Solidarités International is an equal opportunity employer