Primary Relationships:
Superiors: Deputy General Manager and Deputy General Manager

Subordinates: Human Resources Officer, Administration Assistant, Drivers, IT service provider

Job Location: Turkana.

Qualifications
Bachelor’s Degree and a post graduate diploma in Human Resources Management.
Minimum of 7 years relevant experience. Experience of at least four years in a busy industrial setting handling industrial relations aspects and human resources aspects.
Must be familiar with all standard labour regulations and policies set by the Kenyan Government and other authorities.
Must be able to interact with all levels of staff and management and be willing to spend 40% of time on site.
Must have a good knowledge on conflict management and resolution of labour disputes.
Strong negotiation skills, effective counselling skills and team leadership and management abilities
Excellent communication skills both written and oral in English and Swahili.
Must be experienced user of computer packages such as MS-Word-Excel-PowerPoint etc.
Demonstrated skills critical for managerial success including leadership, decisiveness, flexibility, sound business judgment, and highly developed personal, analytical and communication skills.
Must have experience managing outsourced staff and providers with a good understanding on the management of service level agreements (SLAs)

Core Functions
Employee and Industrial Relations management
Understand all legal requirements related to employment in Kenya and Company policies. Analyze and implement those regulations into all company labour processes. Communicate and coordinate with respective parties and propose suggestions regarding regulations and best practice.
Lead the process of preparation for union negotiations in liaison with the Deputy General Manager, ensuring they are conducted within legal requirements and providing data and arguments for specific issues( e.g. annual salary negotiations, terms and conditions of service)
Lead meetings with unions and employee representatives with a view to obtaining amicable solutions to issues related to improving the work environment
Establish and maintain good relationships with union and labour organisations and employee representatives.
Handle grievances, queries and complaints of union/ work councils employee representatives in relation with working conditions
In case of conflicts, identify and implement adequate solutions that protect the Plant and employee interests leading to ensure harmony and increased steady productivity in the work force.
Sensitisation of employees on the Staff handbook/ CBA terms and conditions of service and other relevant management policies to ensure full compliance at all levels of implementation

Budgeting
Prepare and manage the HR and administration operating and capital budgets
Health & Safety
Promote Health and safety policies within the organisation geared towards an improved safe working environment.
Ensure that legal obligations with regards to Health and Safety are implemented with regards to policies on HIV, Alcohol and Narcotics etc
Contract Management of Employees and Salary / Benefit Administration
Assist in compiling relative HR metrics, analysing, reporting and identifying trends with recommendations provided
Oversee preparation of employee contracts renewal, updates and amendments
Drive salary negotiation process
Prepare contractual letters such as promotion, service, increments, warning letters
Ensure all contracts are current and aligned to labour laws
Ensure all contracts reflected company policy on benefit entitlement and are aligned to the salary structure
Manage the salary review and adjustment process
Liaise with external legal consultants on labour court proceedings
Liaise with Finance on payroll administration and pertinent allowance payments
Oversee casual labourer record and wages management
Policy Formulation, Updating and Implementation
Develop and administer employee policy review process
Ensure policy manual is revised and updated annually
Communicate policy changes and issues to employees
Facilitate employee policy changes engagement forums
Roll-out and enforce human resources policies
Provide guidance on staff disciplinary and grievance matters
Recruitment- Orientation and Deployment
Provide strategic advice to management on workforce planning.
Prepare job adverts for vacancies
Guide supervisors in job description preparation
Coordinate screening, short listing and interview process
Facilitate new employee staff orientation
Performance Management (PM) System development and implementation
Drive the design and selection of performance management system
Support management in communication of the PM system
Oversee the standardization and implementation of the PM system
Ensure transparency and policy enforcement with regard to the PM system
Competency Development Coordination
Conduct skills audit as required
Conduct training needs assessment
Provide advisory services to managers on competency development process
Coordinate training programmes
Develop training plans aligned to the training budget
Maintain training reports and records for all staff trainings and development activities
Administrative Services – IT, office maintenance
Manage IT services SLA
Coordinate outsourced services, company vehicles and other services
Manage staff medical scheme, company WIBA insurances and,
Assist in health and safety related matters
Job Design, Evaluation and System management
Provide guidance on job description formulation
Ensure job descriptions in the organisation are updated on an ongoing basis
Lead the Job Evaluation process and Facilitate Job Evaluation grading is applied for old and new positions
Develop, communicate and integrate job evaluation and grading policy in the employee manual
Staff Welfare Programme Management
Develop, implement and participate in employee recognition programs.
Coordinate staff social and annual events
Develop staff welfare policy
Design and roll-out staff welfare programmes
Any other duties
Be on call for emergencies particularly pertaining to staff
Support supervisor on special projects or assignments that may arise

Applicants who meet the requirements stated above should send their applications and detailed CVs with a day – time telephone number to the email address: jobs@hcsafrica.com with Human Resources Manager on the Subject line.