Job Specification
Duties and responsibilities
Attending to visitors/clients;
Handling telephone calls, customer enquiries and complaints;
Ensuring security of office records, equipment and documents;
Ensuring confidentiality of office information;
Record keeping for correspondences and file movement;
Managing office protocol and etiquette;
Maintaining an up to date file movement register;
Coordinating the general administration of the respective department/office;
Coordinating schedule of meetings and appointments for the respective departments/office;
Coordinating travel arrangements for the respective departments/office;
Coordinating appointments and travel itineraries for the Chief Manager;
Preparing responses to simple routine correspondence for the Chief Manager; and
Monitoring procedures for record keeping for correspondences.
Ensuring security, integrity and confidentiality of data; and
Undertaking any other office administrative services duties that may be assigned.

Person Specification
For appointment to this grade, the candidate must have:
Minimum of two (2) years’ experience will be an added advantage;
Bachelor’s degree in job related area or any other equivalent qualifications from a recognized institution;
Relevant Professional qualifications;
Proficiency in computer applications

Method of Application
All applications should include the job title, job ref on the subject line of the application email and must be accompanied with a detailed curriculum vitae and copies of relevant certificates.
Shortlisted candidates will be contacted to appear for interviews at an appropriate date and time in compliance with guidelines for management of COVID-19 as communicated by the Head of Public Service on directives for meetings and public gatherings. Interested applicants should send their applications, CVs and copies of relevant certificates in PDF format to dc-jobs@konza.go.ke
All applications should be received before/on Wednesday 1st July 2020.