General Context: Médecins Sans Frontières is an international independent medical-humanitarian organization, which offers assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict, without discrimination and irrespective of race, religion, creed or political affiliation.
The MSF movement is built around five operational directorates supported by 24 sections and offices worldwide. MSF OCBA is one of those directorates.
The operations are implemented by field teams and the mission coordination teams; together with the organizational units based in Barcelona, Athens and decentralised in Nairobi, Dakar and Amman.
The field operations are guided and supported by 4 Operational Cells, the Emergency Unit and other departments supporting operations.
General Objective and Job Environment: Reporting to the Head of the East Africa Unit (EAU) and functionally to the Head of the Supply Unit, s/he will contribute to identify and develop East & Central Africa regional[1] supply opportunities in close collaboration with the Displacement Unit (DU), the cells and Kenya Supply Unit (KSU)
S/he will have an operational role providing support to the mission by been ready to be deployed to implement actions responding to specific supply needs (market assessment, launching of emergencies, reception of big cargos, coaching of new staff…)
Main Responsibilities and Tasks
Operational field support
Undertake regular field visits and provide off-site technical support to the supply responsible in the missions in effective implementation of purchase plans, storage and distribution for logistics-related items.
Is available to boost the supply capacity in the field when needed (emergency support, coaching of new staff…)
Participate in the annual planning to provide advice on supply and anticipate future needs, to ensure a proper supply plan for logistics-related products.
Maintain partnership and collaborative relations with regional NGOs and MSF sections in supply activities, including distribution and storage capacities.
Supplier management
Nairobi Unit
Lead the relation with KSU been the link between KSU and the missions, cells and DU.
Identify opportunities to increase the use of KSU resources
Monitor and evaluate supplier performance with KSU, based on KPIs and follow-up of improvement initiatives
Seek for supply opportunities to increase the effectiveness in the use of the potential of the region
Ensure supply good practices at the Nairobi Unit
Implement MSF OCBA standard supply procedures at the Nairobi Unit
Supply support Displacement Unit
Support the DU in suppliers’ identification and negotiation.
Ensure that new products define by DU and technical referents at regional level are available for all the missions
3. Logistic Purchase Project (Log SIP) implementation
Implement specific improvement actions from Log SIP in East & Central Africa missions
Identify new improvement areas and support the Log SIP project leader in the definition of new actions
Gather field data to better design Log SIP actions
Assess logistics items in support to Central and East Africa missions, including market assessment and storage and distribution plans.
Deliver scenario planning analysis in order to make an optimum decision for purchase, storage and distribution of logistics-related items in anticipation of East and Central Africa mission’s needs.
Review assessment data with mission’s teams and provide guidance and input on the supply aspects.
Selection Criteria
Education and experience
Strong Procurement background including suppliers negotiation, with at least 3 years’ experience
In-depth knowledge of Excel, Word and Powerpoint
Field experience with MSF or other NGO is an asset
Fluent written and spoken English and French. Arabic and Spanish are an asset
Competencies
Commitment to MSF’s Principles
Cross-cultural Awareness and Flexibility
Analytical Thinking
Results and Quality Orientation
Service Orientation
Planning and Organising
Initiative and Innovation
Capacity to Negotiate
Teamwork and Cooperation
Conditions
Based in Nairobi MSF office with frequent visits to the filed (40 % of his/her working time) and occasional visits to Barcelona HQ
Minimum commitment with the position of 3 years
Full time work.
Annual gross salary: 3,110,839 KES secondary benefits based on MSF OCBA Reward Policy.
Starting date: 1st May
How to Apply:
To apply, all applicants should please send their CV and cover motivation letter under the reference “**Procurement Advisor**” to MSFE-RRHH-NBO@barcelona.msf.org**.**
Please submit your CV and cover letter in ONE file and name the file with your LAST NAME
Closing date: 8th April 2016
Replies will only be sent to short-listed candidates.