Purpose of the Job
Monitor the incoming and outgoing stocks or products and produce the daily, weekly and monthly reports for controlling purposes.
Participate in all stock take and generate stock take reports.
Ensure all items stored in the company are safeguarded, kept in order and clean.
Supervision of the stores team in discharge of their responsibilities
Key Responsibilities
Receiving and issuing of goods according to company standards using SUN SYSTEM; monitoring of the stocks level on daily basis and advise accordingly
Clean and organize the stores daily including main store, containers, archives, PPE, Ferti, Canteen, and IPM Stores among others
To participate in stock take including fixed assets and PPE’s every month and as when required by management and process reports as per company procedures. Analyze differences between stock take report and SUN stock balances.
Carry on daily basis the closing down of all stores building/ offices making sure that all the keys are locked in the key safe before handing over the key set to the chief security in charge. Ensure monthly an updated list of all company keys and ensure the list of approval to the Chief Accountant
In the absence of the stores accountant update daily all the records in the stores requisition note books and goods received note books (GRN) making sure that all the stock record are indicated, check coding and get it approved daily by Senior Accountant.
Receive goods and checking the arrival condition with staff from technical dept, expiry dates and seals of the goods. After clarifying the packing list against the LPO. Sign the delivery note, record it in the registrar and forward to the stores accountant.
Carry on daily basis tools and equipment issues /receipt, updating the database in ACCESS as per their return condition.
Generate monthly report on the same for approval of Senior Accountant
Check on daily basis the cleaning and condition of tools and equipment before receiving them back to the store and report on the same to the Senior Accountant weekly.
Maintain and update the filing standards of the company.
Keep the dead and live archives bar-coded.
Ensure cleaning of archives and stores, process monthly the stores live and dead files scanned report.
Attend to environmental audits of the company.
In this regard, the successful person will be expected to participate and support any committee for Internal Auditors, Health and Safety, First Aiders, Fires Marshall, Welfare and Sacco so to recreate understanding and knowledge on the set requirements.
Produce accurate reports (daily work plan, weekly and monthly report) in particular on generate weekly costing reports to be approved by Chief Accountant every Tuesdays.
Preparation of the stores shift schedule and ensure it is signed by the Chief Accountant weekly.
Review of KPI’s for all store keepers
Qualifications & Background
Diploma in Supplies and Stores Management
4 years experience in a similar position with clean and track record (integrity)
Key Skills and Qualities.
Analytical skills.
Financial skills.
Organizational skills
Knowledge of Excel (access would be a plus).
Ability to work under pressure.
Integrity.
Accounting procedures.
Must follow the health and safety standards set by the Company
How to Apply:
Send your application including a cover letter indicating your desire to work with our client; a detailed CV highlighting relevant experience, details of current and expected salary, a daytime phone contact, email address, and the names of three professional referees by close of business Friday December 4th 2015
Adept Systems
Management Consultants
P O Box 6416, Nairobi, GPO 00100
Email: recruit@adeptsystems.co.ke
Only short listed candidates will be contacted.
Please note that we do not charge fees for receiving or processing job applications.